Privacy Policy

Privacy Policy of Tongue Time Kongress GmbH

This privacy policy applies to all offers, websites, and data processing of Tongue Time Kongress GmbH.
Protecting privacy is a key concern for us, as data protection is a matter of trust, and your trust is important to us. Therefore, we want to ensure the protection and processing of your data. With this privacy policy, we provide comprehensive information on our data processing practices, and you decide whether you agree to the processing of your personal data

To protect your personal data from unauthorized access and misuse, we have implemented appropriate technical and organizational security measures. In particular, personal data transmitted to us via our website is protected using Secure Socket Layer (SSL) encryption. However, the transmission of information via the internet always carries some security risks. Therefore, Tongue Time Kongress GmbH does not assume any liability.

1. General information

You can generally use the websites of Tongue Time Kongress GmbH without providing any personal data. If you wish to use special services (such as online registration, apps, contests, ticket purchase via online store, newsletter, etc.), the processing of personal data is necessary. If the processing of personal data is required and there is no legal basis for such processing, we generally obtain the consent of the affected person. By accepting this privacy policy, you expressly agree to the processing of your personal data as described in this privacy policy and for all purposes mentioned.
The processing of personal data, such as the name, address, email address, or phone number of an affected person, is always carried out in accordance with the applicable Swiss data protection regulations, but also in compliance with the EU General Data Protection Regulation (GDPR), to the extent that Tongue Time Kongress GmbH is bound by it.
This privacy policy applies to both historical and future personal data. If we receive your consent for the processing of your personal data, we will process both future personal data and the personal data already stored with us in accordance with this privacy policy.

2. Definitions

This privacy policy uses the terminology defined by the Swiss legislator in the Federal Act on Data Protection (DSG) and by the European legislative body in the adoption of the GDPR (Regulation (EU) 2016/679), as set forth in Art. 4 of the GDPR.

3. Name and address of the data controller

Tongue Time Kongress GmbH
Wolfgangstrasse 2
9014 St.Gallen
info@tonguetime.ch

4. Links to other websites

Our website contains links to external websites over which we have no control. Therefore, we cannot accept responsibility for the content and privacy practices of these external sites.

5. Legal or contractual obligations for providing personal data

We inform you that providing personal data is sometimes legally required (e.g., tax regulations) or may arise from contractual obligations (e.g., information about the contractual partner). We collect personal data when you voluntarily provide it during the opening of a customer account, when contacting us (e.g., via contact form or email), subscribing to our newsletter, or placing an order. Mandatory fields are marked as such. The data you provide is necessary for the creation of a customer account, processing your contact inquiry, sending the newsletter, or for the performance of the contract. The input forms will indicate which data is collected. We process and store your personal data only for the period necessary to achieve the storage purpose. In particular, we refer to the tax and commercial law retention periods and retention obligations under the Swiss Code of Obligations. If the storage purpose no longer applies, or if a retention period prescribed by Swiss law, the European legislative body, or any other competent legislator expires, the personal data will be blocked or deleted in accordance with legal requirements. Deletion will not occur if you have explicitly consented to further use of your data or if we have raised a reservation regarding further data use, which is legally permissible and which we inform you about here.

6. Purpose of processing

The processing of your personal data takes place for various purposes, including:

Processing in connection with our goods and service offerings (e.g., ticket sales, creation and operation of customer accounts, personalized offers, etc.)
Processing in connection with customer communication (e.g., newsletter, website, etc.)
Processing in connection with special activities or events (contests, exhibitor gifts, sponsorships, etc.)
Processing in connection with the analysis of customer behavior.

7. Data sharing with third parties

We may share your personal data with other companies for the purposes stated in this privacy policy for data enrichment. These companies may use your data for the same purposes as we do, including personalized and individualized analyses of customer behavior and direct marketing activities. This includes exhibitors, event organizers, and sponsors who have issued entry ticket vouchers or invitations. They will receive the visitor data from the redeemed vouchers, invitations, etc., as long as it is contractually agreed.

Do use technical or organizational services and to ensure the operation of events and trade fairs, we cooperate closely with third-party companies. If necessary for the fulfillment of the mentioned purposes or our other business activities, we may share your personal data with these third-party partners. These service providers are contractually obligated to process the personal data exclusively on our behalf and according to our instructions. They are also required to ensure the protection of your personal data with appropriate organizational and technical measures.

If required by law, we may also share your data with public authorities when necessary to comply with applicable laws and regulations, during legal proceedings, or upon request by competent courts and authorities, or for other legal obligations to protect and defend our rights or property.

8. Rights of the affected person

You have the right to access the data we have stored about you. If necessary, you also have the right to request the correction, blocking, or deletion of this data. If you have any questions about the collection, processing, or use of your data or wish to exercise your rights, please contact us directly via email at info@tonguetime.ch.

9. Specific internet applications

Cookies and Analytics Tools
The websites of Tongue Time Kongress GmbH use cookies and analytics tools (such as Google Analytics, Google Tag Manager, Google Ads, Facebook Pixel, New Relic). Cookies are text files placed on your computer system via an internet browser. The purpose of cookies is primarily to analyze the use of the website for statistical evaluation and continuous improvement. Some cookies we use are automatically deleted after closing your browser (session cookies). Other cookies are stored on your device and allow us to recognize your browser on the next visit (persistent cookies). By adjusting the settings on your device, you can decide whether you are informed about the setting of cookies, accept or reject cookies, or exclude them for specific cases or generally. If cookies are disabled, the functionality of our website may be limited.

10. Use of social plugins

We use so-called social plugins ("plugins") on our website from social networks Facebook, Instagram, and YouTube.
The plugins are integrated using a "2-click solution" to enhance the protection of your data. This ensures that no connection to the servers of the social networks is established when you visit a page on our website that contains such plugins. Only when you activate the respective plugin, i.e., when you click on the plugin, will the web browser automatically establish a connection to the servers of the social networks.

11. Newsletter

On the websites of Tongue Time Kongress GmbH, you have the option to subscribe to our newsletter. The input form will indicate which data is collected. By subscribing to our newsletter, you agree that we may use the data you provided as described in this privacy policy. You can unsubscribe from the newsletter at any time using the provided function.

12. Accreditation of journalists / Press distribution list

Tongue Time Kongress GmbH offers accreditation for journalists, including the issuance of press passes, simple online press registration, and the possibility of being added to the press distribution list. To use these services, we need the press pass for secure identification. Required information includes the publisher, name of the publication, title, first name, last name, postal address, email, and phone.

13. Contact, questions, and suggestions

If you have further questions or comments about our data protection practices or our security concepts, please contact us by email at info@tonguetime.ch.

We reserve the right to change this privacy policy at any time with effect for the future. An up-to-date version is available on the website of Tongue Time Kongress GmbH. Please visit our website regularly and inform yourself about the applicable privacy regulations.

Version of the Policy: January 2025